How To Plan Your Own Music Festival

Published: 30th April 2010
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Music fans the world around will tell you there's nothing like a music festival for discovering new bands and enjoying an experience like no other. However, many of these fans are also likely to lament the scarcity of festivals catering to their taste in music and the high costs of those that do. With the many genres of music and mind-blowing number of music enthusiasts out there, it's little surprise that enterprising individuals are keen to combine their appreciation for music with their business acumen by organising their own music festival.

Planning a music festival is a little like planning a gig, just on a much larger scale. Some aspects are easily imagined, for example - with no bands, you've no performance - but many other parts of planning a festival offer completely different challenges. This means that anyone who hopes to make a success of their own large music event, must make sure they pay close attention to their organisational skills and ability to multitask.

One of the first things that must be considered is your venue. If you live somewhere with clement weather, or are planning a festival in the summer months, you may think that finding a venue will be easy, but even seemingly empty grassy fields belong to someone - whether it's an individual or the local council. Without prior permission or leasing rights for the location, your music festival is likely to be cut rudely short.

Once you've found somewhere to hold your event, it's time to start thinking about equipment. The size of the crowds you're expecting will have a direct correlation to the type of sound equipment you'll need, and it's important to make sure you don't underestimate your needs - there's nothing worse than an outdoor gig where half the audience can't hear what's going on. Luckily, there are plenty of companies who will rent you the amps and lights you'll need. Make sure you're covered by their insurance however, or take out some of your own, to protect yourself against unforeseen problems.

While many of the UK's larger festivals augment the experience by offering food, drink and merchandise stalls, this is something you'll want to think about carefully before going ahead. You may need special licenses to sell anything at all, and the sale of alcohol is likely to be restricted and potentially expensive for you so it's a very good idea to get all the facts from local authorities as early as possible. However, stalls such as these can be a great boon for festival-goers and organizers alike, so don't discount them out of hand.

With so much musical equipment you're likely to need, make sure you sort out generator hire to keep up with your energy demands if you've an outdoor festival planned. Additionally, if you're expecting large crowds or big bands, you might also be wise to consider hiring security for the event. After all of this organisation, it's important to bear in mind the most important part of organising a music festival - enjoying the music!

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